60%
Less troubleshooting time
$2.3M
Annual savings
4–5 hours
Reclaimed per admin, per week
Results from our field service work: 60% less troubleshooting time and $2.3M in annual savings for a heavy machinery maintenance operation, and 4–5 hours a week reclaimed per admin from timesheet and purchase-order processing.
AI quoting turns a site brief, transcript or set of plans into a structured draft quote, matched to your own supplier pricing, for an estimator or owner to review and approve. It removes the typing, not the judgement.
In most contracting businesses, quoting runs through one person’s head and one person’s afternoon: listening back to a site brief, cross-checking supplier pricing, and typing up a quote before it can go anywhere. That is where growth gets capped, not by demand, but by admin capacity.
How it works:
01
Capture - a brief comes in as a text transcript, or an audio or video recording from a site visit
02
Match - every line item is extracted and matched against your supplier list and current pricing, using a knowledge base built from your own past quotes
03
Draft - a complete quote is assembled in your own format, with optionals kept clearly separate
04
Approve - the owner reviews, edits and approves. Nothing is sent to a client without sign-off
05
Sync - the approved quote goes into your job management system, with no retyping
The system fits around the tools you already use, such as AroFlo, rather than asking your team to change how they work. The automation happens behind the process, not in front of it.
Job handover is the moment a won quote becomes a job on site: scope, pricing assumptions, materials, site notes and contacts. If your job handover lives in someone’s inbox, you don’t have a process. You have a person.
We capture those details once, at quote stage, and generate a structured job pack for the project manager to approve, instead of relying on an email, a call or one person’s memory.
What a good handover pack contains:
Scope and exclusions
Pricing basis and margin assumptions
Materials and suppliers
Access, programme and site contacts
Known risks and likely variations
Who approves what
When something is missing, the system flags it as an exception and routes it to a person instead of guessing. Site updates captured by voice, photo or form become structured job records without re-entry, and the project manager approves the pack before it reaches site.
Quote-to-cash is everything between pricing a job and being paid for it. Your margin isn’t leaking in the quote. It’s leaking in the six handoffs after it:
Invoice and fuel card reconciliation follows the same pattern. Every line on a supplier invoice or fuel card statement is read automatically and matched to your job logs, purchase orders and receipts. Only the lines that don’t fit come to a person, with a record of why, so reconciliation stops depending on what one person remembers.
For owners - a quote that doesn’t depend on one person, and visibility of margin before the job closes
For estimators - time moved from typing quotes to reviewing them and handling the unusual jobs
For project managers - a complete job pack at handover, not a trail of emails
For finance - invoices drafted from job records, with exceptions and reconciliation gaps surfaced as they appear
01
An embedded operator - We sit in your quoting, handover or invoicing workflow and map how it really runs, including the exceptions nobody has documented.
02
A fast working build - We build one priority workflow end to end, live in weeks, not months.
03
Human-approved automation - The system prepares drafts and flags exceptions. You approve before anything reaches a customer, a supplier or your accounts.
04
An ongoing improvement loop - As your team corrects the system, it learns your rules. We stay close and move on to the next workflow when you’re ready.
Bottleneck Scorecard - Free and takes three minutes. About 12 questions on quoting, handover, invoicing, reporting and key-person risk. You get a score, your top three bottlenecks and one specific fix.
Bottleneck Review - Free and takes 20 minutes. We walk through your scorecard results and name the one workflow worth fixing first.
A forward-deployed team that sits inside your workflow: not a software vendor, and not a handoff-and-disappear consultancy
One team for the process, the technology and the ongoing improvement, so you don’t need a CTO, a data team, a process consultant and a software agency separately
Integration with the systems and tools you already run
A human-approved approach: your team keeps control of every quote, handover and invoice
Sydney-based, with 20+ years of software and AI experience
Nikhil Singh, Co-Founder - nikhil@ai2easy.com.au +61 425 616 799
Garima Singh, Co-Founder - garima@ai2easy.com.au +61 425 615 799