Reconciliation time cut by 70% and about one full-time role’s worth of hidden overhead found in 20 hours, without adding headcount.
01 / HEALTHCARE OPERATIONS
Aged care reconciliation automation connects your finance, workforce and facility systems, matches the routine transactions automatically, and flags only the exceptions for a person to review. It replaces the spreadsheet layer that sits between your systems and your reports.
A fast-growing aged care operator was spending 160+ hours a month on manual reconciliation across 7+ siloed systems, and the process depended on a handful of people. Leadership needed to open new facilities without back-office cost growing faster than revenue. We found the hidden overhead in 20 hours of diagnosis, and had a clear roadmap in under a month.
What we built:
A reconciliation engine that connects directly to multiple systems and pulls the data automatically
Routine transactions handled automatically, with exceptions flagged for review
A human-in-the-loop flow, so your team stays in control at every step
Near real-time reporting for the finance team and leadership
Reconciliation time
70% reduction
Manual effort
160+ hours a month across 7+ systems, replaced with automated reconciliation
Hidden overhead
About one full-time role identified in 20 hours
Headcount
None added
Visibility
Near real-time view across all facilities and entities
Growth
Reconciliation scales to new facilities without adding manual effort
02 / HEALTHCARE OPERATIONS
Board and compliance reporting automation consolidates data from your clinical, workforce, finance, compliance and asset systems, calculates your KPIs automatically, and shows each facility and the whole group in one current view.
In most providers, that data is assembled by hand from eight or more systems into a monthly pack. By the time the board reviews occupancy, incident patterns or workforce cost, the underlying data can be weeks old, and decisions are made on where the business was, not where it is.
What the system does:
Pulls data from each source system on a schedule, and checks every dataset for completeness before any KPI is calculated
Calculates KPIs and month-on-month movement automatically
Shows green, amber and red status against the thresholds you set, by facility and for the group
Exports a board-ready pack, so nobody rebuilds it by hand each month
Keeps a record of where every figure came from, so reporting holds up to scrutiny
Data stewards review anything that doesn’t pass validation, and your leadership team decides what to do about each flag. The system flags; a person decides.
03 / HEALTHCARE OPERATIONS
Clinical documentation automation drafts documentation and compliance-ready reports from the information your team already captures, so a clinician reviews and approves instead of writing from scratch. Clinicians didn’t train for years to spend their shifts on paperwork.
How it works:
Capture — details are drawn from your existing record systems and structured forms
Draft — documentation and regulatory reports are assembled in your required format
Flag — missing or inconsistent information is raised as an exception, not guessed
Approve — a clinician reviews and approves before anything is filed
The system fits around your existing clinical workflows and record systems rather than asking your team to change how they work. The automation happens behind the process, not in front of it.
For care staff — less time buried in paperwork, more time with the people in their care
For managers — complete, current records instead of month-end assembly
For finance — reconciliation without the spreadsheet layer
For boards — a current picture by facility, not a snapshot weeks old
01 An embedded operator
We sit in your reconciliation, reporting or documentation workflow and map how it really runs, including the exceptions nobody has documented.
02 A fast working build
We build one priority workflow end to end, live in weeks, not months.
03 Human-approved automation
The system prepares drafts and flags exceptions. Your people approve before anything is filed, reported or sent.
04 An ongoing improvement loop
As your team corrects the system, it learns your rules. We stay close and move on to the next workflow when you’re ready.
Bottleneck Scorecard — Free and takes three minutes. About 12 questions on reporting, reconciliation, documentation and key-person risk. You get a score, your top three bottlenecks and one specific fix.
Bottleneck Review — Free and takes 20 minutes. We walk through your scorecard results and name the one workflow worth fixing first.
Experience in aged care back-office, reconciliation and reporting workflows, not a generic automation template
A forward-deployed team that sits inside your workflow, not a handoff-and-disappear consultancy
Integration with the systems and processes you already run
A human-in-the-loop approach: we don’t replace your staff, we give them their time back for the work only they can do
Sydney-based, with 20+ years of software and AI experience
“By taking the assembling, chasing and re-keying out of reconciliation, reporting and documentation, the work comes back to the people who provide the care.”
Nikhil Singh, Co-Founder — nikhil@ai2easy.com.au · +61 425 616 799
Garima Singh, Co-Founder — garima@ai2easy.com.au · +61 425 615 799